• Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    1 week ago
  • Category:
    Administration
  • Deadline:
    June 4, 2021

The International Committee of the Red Cross (ICRC) is a neutral and independent international humanitarian organisation, which assists and protects victims of armed conflicts and other situations of violence. The ICRC Delegation has an immediate opening for the following position:

 

Title : Travel Officer 
Duty Station : Kampala
Contract type : Open-ended
Reports to : Finance & Admin. Manager

 

 

Purpose of the post:

 

The Travel Officer ensures that Travel activities are organized smoothly, including coordination of pickup/drop-off of ICRC staff and guests, travel arrangements, visas and permits, official registration and accommodation.

 

Main responsibilities:

 

  • Coordinates flight schedules and arranges airport or hotel pick-up and drops with the Fleet department.
  • Organizes, facilitates and ensures appropriate accommodation for new arrivals, visitors, field trips and workshops.
  • Organizes Travel files, business cards, briefing programmes and tours of the delegation for new arrivals.
  • Organizes staff travel by the most cost-effective means (makes flight reservations, purchases tickets and confirms flights for professional and private travels).
  • Processes travel and immigration documents with relevant authorities for visas, work permits, travel insurance, health certificates, ID cards etc) for staff or visitors.
  • Sources, arranges and negotiates various options and discounted prices for hotels in the country.
  • Sources, arranges and negotiates discounted airfares, travel agencies etc.
  • Keeps all appropriate databases up to date on staff members, missions/other travel, document validity, residency, and any other relevant information (schools, airlines, telephone numbers, etc.).
  • Organizes communication flow between ICRC offices, sub-delegations, delegations and/or headquarters regarding staff travel.
  • Organizes the Travel side of events/meetings/seminars, coordinating with the parties concerned.
  • Manages the filing and archiving of expatriates’ files.
  • Arranges and organises school enrolment of expatriates’ children.

 

 

Minimum required knowledge and experience:

  • University degree in Administration, Travel industry, Tourism, Hospitality or similar relevant training in a recognised institution
  • Minimum 3 years work experience in a relevant similar field (travel agency, immigration services or hospitality industry)
  • Computer proficiency
  • Very good command of written and spoken English. Knowledge of French is an added advantage.
  • Possession of a Driving licence is an added advantage

 

 

Profile:

  • Sense of responsibility and ability to take initiative and to work independently
  • Good analytical and organizational skills
  • Flexibility and resistance to stress.
  • Good communication and interpersonal skills

 

How to apply

 

Interested candidates should submit their electronic application, CV and copies of academic and work certificates to kam_hrrecruitment_services@icrc.org by Friday 04th June 2021. Attach your documents as a single file/document. No paper applications will be received.

 

Travel Officer must be stated in the email subject.