Catholic Relief Services, Uganda Program
Job Title: Program Assistant
Department: Program – Nuyok
Reports to: Deputy Chief of Party
About CRS: Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.
CRS has worked in Uganda since 1965, initially providing emergency assistance to Sudanese refugees living in the north. Over the years, CRS has expanded its programming to also address development needs in western, central and eastern Uganda. CRS’ projects in Uganda currently include agriculture, health, microfinance, peacebuilding and youth. CRS Uganda implements its programs through partnerships with local organizations, including the Catholic Church, other faith-based organizations and community entities for maximum impact and sustainability.
Background: CRS is leading a consortium of 7 implementing and technical partners to run a five-year, $35 million USAID/FFP funded program called Nuyok to build resilience to shocks, enhance livelihoods through improved food security and nutrition and promote maternal and child health for vulnerable rural families in four districts of Karamoja – Abim, Nakapiripirit, Nabilatuk and Napak – which are home to 406,880 people living in an estimated 58,126 households. Nuyok seeks to strengthen governance and gender equity, community capacity to manage shocks and stresses, traditional and diversified livelihood opportunities and nutrition and health (including improved water, sanitation and hygiene (WASH)) of pregnant and lactating women, adolescent girls and children under five years of age.
Job Summary You will provide service in the day-to-day delivery of responsive, effective and efficient administrative support to assist program implementation and technical support teams in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will provide consistent and high-quality service and contribute to the proper stewardship of program resources to help ensure operational effectiveness in support of high-quality programming.
Job Responsibilities • Support program managers in planning and preparing for workshops and meetings including raising purchase, travel and catering requests and sending out invitation letters for District and other stake holder participants. • Provide general assistance during workshops, meetings and trainings – set-up and breakdown the meeting room, proof-read and format documents, print and photo-copy training materials, track attendance, respond to participant’s needs during the training. • Compile and consolidate information recorded on flip-charts and other workshop documents. • Take notes during workshops and meetings • Work with the Administrative support unit to assist with travel and logistics arrangements for staff and visitors engaged in programming-related events. • Ensure all program/workshop materials are properly stored. • Assist in posting and organizing content on the CRS Uganda SharePoint.
Typical Background, Experience and Requirements Education and Experience • Bachelor’s degree in secretarial or office management. • Two years’ experience working in an office environment in a clerical or administrative role. Experience with a local or international NGO a plus. • Additional education may substitute for some experience. • Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment. • Experience in MS Office package (Excel, Word, PowerPoint).
Personal Skills • Good time management skills with ability to work on multiple tasks • Strong customer service orientation with good communication and interpersonal skills • Proactive, resourceful, solutions oriented and results-oriented
Required/Desired Foreign Language: Good written and spoken English
Key Working Relationships Supervisory: None Internal: Program Managers, Technical Advisors/Leads, Finance and Operations staff External: Partner staff, visitors
Agency-wide Competencies (for all CRS Staff): These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results. • Trusting Relationships • Professional Growth • Partnership • Accountability
Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.
By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics
CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation. NOTE: To apply, please follow these instructions exactly otherwise your application will NOT be considered: • Email a cover letter and CV only to firstname.lastname@example.org by November 4, 2019 at 5:00pm. Large files and/or scans of documents will lead to rejection of your application, in the subject line of the email, copy and paste – PROGRAMASSISTANT. All applications that do not contain this exact subject line will be rejected and not read. CRS is an Equal Opportunity Employer. ONLY SELECTED CANDIDATES THAT MEET THE REQUIREMENTS WILL BE NOTIFIED