• Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    4 weeks ago
  • Category:
    Project Management
  • Deadline:
    July 27, 2020

Project Coordinator
Livelihood and Conflict Transformation Project

The Organization:
HEKS/EPER is the aid organization of the Protestant Churches of Switzerland and has its headquarters in
Zurich/Switzerland. HEKS/EPER is active in development cooperation and focuses, amongst others, food
security and livelihood and on civil society strengthening and conflict transformation. HEKS/EPER has
coordination offices in 16 countries and implements around 150 projects worldwide. HEKS/EPER has been
active in the region since 1980s with operational presence in Uganda since 2016 and a strong focus on
conflict sensitivity and/or measures for conflict transformation in its country programmes.

Role Profile:
Project Name Livelihood And Conflict Transformation Project
Title Project Coordinator
Reports to Programme Officer
Location Yumbe/Bidibidi
Contract Duration 12 months (renewable)
Effective Date 1
st August 2020
Application deadline 27
th July 2020

Role Purpose
The Field Coordinator is directly responsible for day-to day management of a livelihood and conflict
transformation project in the Bidibidi settlement, and responsible for delivering project results in line with
project proposal, and with HEKS/EPER and donor expectations and requirements. S/he is responsible for
overall coordination and management of all programmatic and financial aspects of the project in
accordance with the proposal. S/he is responsible for all project deliverables in relation to key principal
project objectives, specific objectives and the four (4) result areas. S/he is responsible for effective budget
utilization and project performance. S/he will propose modifications to plans as necessary but seek
necessary approval for implementation and may contribute to development of additional donor
proposals. S/he will also be responsible for day-to-day partnership management and relationship building.

Dimension of Role
a) Project planning, implementation and management in coordination with HEKS/EPER Country
Office (in Kampala) and HEKS/EPER Partner Organizations.
b) Efficient project budget utilization and procurement management
c) Project monitoring, evaluation, learning and documentation
d) Project networking, collaboration, building synergy for effective delivery of this project in close
coordination with CEFORD, UNHCR, OPM and other Implementing Partners in Yumbe.
e) Project risk management
f) Project human resource management
g) Ensure HEKS/EPER’s HR Policy and Guidelines are adhered to in project implementation.
Responsibilities
a) Provide leadership in developing and implementing timely, quality quarterly and annual
implementation plans and budgets.
b) Prepare, submit and disseminate quality annual, periodic reports (both narrative and Financial)
to HEKS/EPER as per donor requirements and project reporting time line.
c) Build synergy for effectively coordination with other ongoing projects implemented by HEKS/EPER
in within Bidibidi and other parts of Uganda and South Sudan.
d) Ensure quality delivery, documentation and reporting of all project activities on in a timely manner
in line with project’s strategic long-term vision, desired impact, cost effectiveness and
sustainability.
e) Coordinate and communicate effectively with HEKS/EPER staff, partners and all other
stakeholders to ensure smooth running of the project.
f) Ensure effective project budget utilization, budget tracking and variance explanation for all
implemented activities in line with donor requirements.
g) Manage project resources including procurements efficiently and effectively in accordance with
HEKS/EPER policies and guidelines and in accordance with donor conditions.
h) Supervise project staff in HEKS/EPER Yumbe field office to ensure that daily, weekly, monthly
quarterly and annual performance targets are achieved 100%.
i) Represent HEKS/EPER Uganda Yumbe field office in all relevant Sector Working Group meetings
with UNHCR and OPM. In addition represent HEKS/EPER externally with partners, government
and other agencies/alliances at Yumbe district level for project related issues as may be required,
in consultation with PO, and CD.
j) Ensure effective management of all risks including prevention of fraud in the implementation of
the project to minimize their occurrence and possible effects on the project.
k) Ensure all project documentation is organized and well maintained for accountability purposes,
aiming for having a well-articulated model of the programme.
l) Organize regular performance review meetings to assess progress, but also to agree on and
communicate any agreed/proved changes in strategy with the key project staff, project
beneficiaries and other stakeholders.
m) Ensure cross-cutting issues (gender sensitivity, conflict sensitivity, human rights-based approach
and resilience building) are adhered to in project implementation.
n) Oversight of M&E processes ensuring key indicators and cross-cutting issues are well monitored
and documented.
o) Planning processes. Take a leadership in organization and implementation of planning and
capacity building for team members and partners.
p) Supervision and planning of field assessments in accordance with set TORs.
q) Support Finance team with audit preparations.
r) Any other duties as assigned by the Programme Officer and/or Country Director.
Technical expertise, skills and knowledge
a) Bachelor Degree (Master or equivalent) in Social Sciences, Development Studies or a related field
with good knowledge of Project Management, International Refugee, Human Rights and
Humanitarian Law.
b) Good knowledge and understanding of DO NO HARM principles and Human Rights Based
Approach in development.
c) Experience of conflict sensitive programming would be an advantage.
d) Requires general finance, administration, information management and telecommunication skills
and proficiency in information technology/ computer skills.
e) Works with trustworthiness and integrity and shares HEKS/EPER’s core values and humanitarian
principles.
f) Works and lives with a flexible, adaptable and resilient manner with ability to operate effectively
under extreme circumstances including stress, high security risks and harsh living conditions.
g) Demonstrates awareness and sensitivity to gender and diversity. Have experience and the ability
to live and work in diverse cultural contexts in a culturally appropriate manner. Has a capacity to
make accurate self – assessment particularly in high stress and high security contexts.
h) Demonstrated leadership, versatility, and integrity with ability to work independently and as a
team player who demonstrates leadership and is able to supervise and capacity-build local staff
and also able to work with disaster affected communities in a sensitive and participatory manner.
i) Well-developed written and oral communication skills. Able to communicate clearly and
sensitively with internal and external stakeholders. This includes effective negotiation and
representation skills.
j) At least 5 years’ experience in managing projects in recovery programmes with an International
Non-Governmental Organization
k) Proven success collaborating with diverse stakeholders including local governments, community
leaders, donor officials, NGOs, and UN agencies in emergencies.
l) Excellent communication, presentation, and writing skills in English with knowledge of local
languages used in West Nile is desirable.
The Project coordinator will work on a HEKS/EPER annual contract with the option of renewal until the
project’s end (4 years).

Please send your application (motivation letter and CV) to HEKS/EPER via
hekseperrecruitment@gmail.com.
Applications are assessed on a rolling basis and are accepted until 27
th July 2020. Interviews will be held
during the week of 3
rd August 2020.
For more information about HEKS/EPER, see www.en.heks.ch

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