• Location:
  • Salary:
    negotiable
  • Job type:
    Full-Time
  • Posted:
    4 weeks ago
  • Category:
    Education & Coachs
  • Deadline:
    July 17, 2020

18th June 2020
EXTERNAL VACANCY ANNOUNCEMENT

Kyambogo University is a Public University established in 2003 following the
merger of the former Institute of Teacher Education Kyambogo (ITEK), Uganda
Polytechnic Kyambogo (UPK), and Uganda National Institute for Special
Education (UNISE). The University campus is located on Kyambogo Hill in the
capital city, Kampala. It is the second largest university in Uganda with more
than 30,000 students on-campus.
Kyambogo University is a unique institution which has adopted an integrated
approach to education, focusing on vocationalising at all levels. The University
has embraced the fields of science and technology, teacher education, special
needs education, humanities, business management and entrepreneurship.
To achieve its mission and strategic goals, Kyambogo University seeks to fill
the following positions on permanent terms: please visit www.kyu.ac.ug/jobs
to download the complete and detailed job advert.

DETAILED JOB DESCRIPTIONS

A. NON-TEACHING

1. JOB TITLE: DIRECTOR PLANNING AND DEVELOPMENT (READVERTISED)
Salary Scale: M3
Responsible to: Deputy Vice-Chancellor (Finance and Administration)
Responsible for: Deputy Director Planning and Development

PURPOSE OF THE JOB
To be responsible for the planning and development function of the University.

DUTIES AND RESPONSIBILITIES

1. To coordinate the design and development of strategic plans to provide
strategic direction and set the pace for the development of Kyambogo
University.
2. To coordinate the preparation of University projects proposals and
implementation of programs according to the development strategy of
the University.
3. To oversee the planning, coordination and provision of technical
guidance in the development of performance indicators, quality
standards and preparation of policy statements for Kyambogo
University.
4. To coordinate the preparation of University’s sectoral plans.
5. To coordinate the institutionalization and carrying out of monitoring
and evaluation process within Kyambogo University to track
performance of different Departments, Divisions and Sections.
6. To oversee the development and maintenance of database for use by
Departments in planning and decision making.
7. To undertake internal and external surveys to collect stakeholders’
views on the services rendered by Kyambogo University.
8. To operationalize collaborative mechanisms in planning standards with
the National, Regional and International organisations in the provision
of University Education.
9. To provide technical support in the formulation of University polices,
their implementation and cost implications for effective management of
University programmes
10. To guide, mentor, coach and assess the performance of staff in
the Directorate of Planning and Development.
11. To perform any other duties assigned by the superior officers of
the University.
KEY OUTPUTS
1. Design and development of strategic plans coordinated
2. Preparation of University project proposals and programmes
implemented according to the University strategic plan.
3. Provision of technical guidance in the development of performance
indicators, quality standards and policy statements for the University
planned and coordinated.
4. Annual Sector Plans, Budget Framework Paper (BFP) and Ministerial
Policy Statements prepared.
5. Monitoring and evaluation of programmes implementation carried out.
6. Data base for planning and decision making developed and maintained.
7. Internal and external surveys on Kyambogo University service delivery
conducted.
8. Collaborative mechanisms in planning standards established and
operationalized.
9. Technical support to formulation of University polices provided.
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10. Staff in the Directorate of planning and development guided,
mentored, coached and performance assessed.

PERSON SPECIFICATION
a) Qualifications
i. Should have a Master’s degree in Economics, Planning, Statistics or
other relevant discipline from a recognised awarding
University/Institution.
ii. Should have a Bachelor’s degree in Economics, Statistics or other
relevant quantitative discipline from a recognised awarding
University/Institution.
b) Competencies
i) Should have good leadership, communication and interpersonal
skills.
ii) Must be a person of high integrity
iii) Should be able to work as a member of a team.
iv) Must be proficient in using relevant computer packages.
c) Working Experience
Must have a minimum of ten (10) years working experience in a
planning department of a reputable organisation, five (5) of which
should have been served at senior management level in planning
function.
d) Age Limit
Should be below the age of 55 years at the time of application.

2. JOB TITLE: DEPUTY UNIVERSITY BURSAR (Re-advertised)

Salary Scale: M4
Responsible to: University Bursar
Responsible for: Senior Assistant Bursar

PURPOSE OF THE JOB

To deputise the University Bursar in the management of accounting and
financial transactions of the University.

KEY FUNCTIONS
1. To supervise financial transactions in the Office of the University
Bursar including revenue generation and disbursement of funds.
2. To manage the financial management system, assess and advise the
University Bursar on its viability to meet the current and future
needs of the University.
3. To assist in preparing annual work plans and financial budgets for
the Office of the University Bursar and in their implementation.
4. To support the University Bursar in developing fiscal plans and in
preparing, consolidating and monitoring implementation of
University budgets and work plans.
5. To supervise the management of stores and assets of the University
including maintenance of an updated Assets Register.
6. To supervise reporting on financial transactions of the University
including the preparation of accountabilities, financial statements
and update and custody of financial records.
7. To enforce compliance to instituted accounting, accountability and
risk management systems for resources and assets of the University.
8. To support the conduct of audits and preparing timely responses to
audit queries and mandatory inquiries whenever necessary.
9. To develop and report financial forecasts, including cash flow
forecasts, to guide fiscal policy and financial management in the
University.
10. To Manage and assess the performance of staff in the Office of
the University Bursar.
11. To advise and make proposals to the University Bursar on the
staff development needs of the Office.
12. To mentor, coach and counsel staff in the Office of the University
Bursar.

KEY OUTPUTS
1. Financial transactions in the Office of the University Bursar including
revenue generation and disbursement supervised.
2. The financial management system managed and advice to the
University Bursar on its viability to meet the current and future needs
of the University tendered.
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3. Assistance for the preparation and implementation of annual work
plans and financial budgets for the Office of the University Bursar
provided.
4. Support to the University Bursar for fiscal planning and preparation,
consolidation and monitoring implementation of University budgets
and work plans provided.
5. Stores, assets and Assets Register of the University managed.
6. Preparation of financial reports and update and proper management of
financial records supervised.
7. Compliance to accounting, accountability and risk management
standards for fiscal resources and assets enforced.
8. Support for the conduct of audits and preparation of responses to audit
queries and mandatory inquiries provided.
9. Financial forecasts developed.
10. Staff managed and appraised.
11. Advice and proposals to the University Bursar on the staff
development needs of the Office of the University Bursar developed.
12. Staff of the Office of the University Bursar mentored, coached and
counselled.

PERSON SPECIFICATIONS
a) Qualifications
i. Must possess a Master’s degree in Commerce, Accounting and
Finance or Business Administration (Accounting or Finance option).
ii. Must possess a Bachelor’s degree in Commerce, Economics (Finance
Option) Accounting and Finance or Business Administration.
iii. Full professional accounting qualification such as ACCA, CPA or
CIMA.
iv. Must be a Member of a recognised professional accounting body like
the Institute of Certified Public Accountants of Uganda (ICPAU) or
equivalent.
b) Competencies
i. Should have high integrity with excellent communication,
leadership and people skills.
ii. Should be computer literate, with good working knowledge of
standard office documentation software and with demonstrable
knowledge and skills in computerised Financial Management
systems and packages.
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iii. Ability to supervise and enforce compliance to standards in the use
and accountability of the University’s fiscal resources and assets.
iv. Ability to monitor and evaluate budget performance.
v. Ability to empower others and encourage them to exploit their
professional potential
vi. Should have proven ability to manage technical teams and transfer
skills and knowledge to others through formal training and
technical support.
vii. Can sustain change and positively balance the combination of
human resources, financial resources, technology and change
processes to realise the University’s strategic objectives.
viii. Should have broad knowledge of the University’s fiscal policy,
financial regulatory framework and legislation governing the
management of public finances.
c) Experience
i. Should have a minimum of eight (8) years working experience in
accounting or financial management of a reputable organization, four
(4) of which should have been at a senior management level.
ii. Should be at least 35 years of age at the time of application

3. JOB TITLE: DEPUTY ACADEMIC REGISTRAR (1 Vacancy)

Salary Scale: M4
Responsible To: Academic Registrar

PURPOSE OF THE JOB

To deputise the Academic Registrar in supporting the administration
and organisation of all academic matters including admission,
undergraduate studies, postgraduate studies, examinations, research
and publication.

KEY FUNCTIONS
1. To support the Academic Registrar in planning and coordinating
curriculum development for all programmes and courses taught
at the University and affiliate institutions of higher learning.
2. To support the Academic Registrar in managing the
implementation of academic policies and procedures approved by
Council.
3. To coordinate the management of admission of students and
advise the Academic Registrar on their compliance to University
admissions requirements.
4. To support the Academic Registrar in coordinating management
of lectures, examinations, arranging for engagement of External
Examiners and release of results in accordance with approved
schedules.
5. To support the Academic Registrar in organising graduation
ceremonies.
6. To support the Academic Registrar in organising meetings and
providing secretariat services to academic related Boards/
Committees instituted by Senate.
7. To support the Academic Registrar in coordinating matters
pertaining to administration of research grants and publications.
8. To manage and assess the performance of staff in the Office of the
Academic Registrar.
9. To mentor, coach and counsel staff in the Office of the Academic
Registrar.
10. To supervise the proper management of records relating to
admissions and academics.

KEY OUTPUTS
a) Support to the Academic Registrar in planning and coordinating
curriculum development at the University and affiliate
institutions of higher learning provided.
b) Support to the Academic Registrar in implementing academic
policies and procedures approved by Council provided.
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c) Support to the Academic Registrar in management of admission
of students provided and advice on their compliance to admission
requirements tendered.
d) Support to the Academic Registrar in coordinating management
of lectures, examinations, arranging for engagement of External
Examiners and release of results provided.
e) Support to the Academic Registrar in organising graduation
ceremonies provided.
f) Support to the Academic Registrar in facilitating academic related
Boards/ Committees instituted by Senate provided.
g) Support to the Academic Registrar in coordinating matters
pertaining to administration of research grants and publications
provided.
h) Staff in the Office of the Academic Registrar managed and
assessed.
i) Staff in the Office of the Academic Registrar mentored, coached
and counselled.
j) Proper management of records relating to admissions and
academics supervised.

PERSON SPECIFICATIONS
a) Qualifications
(i) Must possess a Master’s degree in either Education or
Education Planning and Management, Human Resource
Management, Public Administration, Management Studies or
Organizational Psychology from a recognised institution.
(ii) Must possess a Bachelor’s degree in Education, Arts with
Education or Science with Education from a recognised
institution or first degree with a Postgraduate Diploma in
Education
b) Competencies
(i) Should have high integrity with excellent communication,
leadership and people skills.
(ii) Should have proven ability to manage technical teams and
transfer skills and knowledge to others through formal
training and technical support.
(iii) Should be computer literate, with good working knowledge of
standard office documentation software and with
demonstrable knowledge and skills in the management of
databases.
(iv) Should have the ability to be proactive and reinforce
University academic standards.
(v) Ability to create and maintain an organised work environment
with easy access to necessary resources including documents
and files.
(vi) Ability to organise and facilitate meetings in a manner that
enhances the achievement of University academic objectives.
(vii) Should be able to manage relationships and work approaches
in a consistent manner that supports the efficiency and
effectiveness of operations in the Office of the Academic
Registrar.
(viii) Can sustain change and positively balance the combination
of human resources, financial resources, technology and
change processes to realise the University’s strategic
objectives.
(ix) Should have broad knowledge of University academic policies,
regulations and standards.
c) Experience
(i) Should have a minimum of eight (8) years working experience
in a reputable organization, four (4) of which should have been
at senior management level in Academic Registrars
Department of an institution of higher learning.
(ii) Should be at least 35 years of age at the time of application.

4. JOB TITLE: SENIOR ASSISTANT REGISTRAR (4 Vacancies)

Salary Scale: M5
Responsible to: Deputy Registrar
Responsible for: Assistant Registrar

PURPOSE OF THE JOB

To assist in planning, coordinating and managing the relevant section
under the Academic Registrar’s Department.

KEY FUNCTIONS
1. To assist the Deputy Academic Registrar in setting the strategic
direction and overseeing the daily operations of the Office of the
Academic Registrar.
2. To assist in preparing and implementing the annual work plan
and budget of the department/section.
3. To assist the Deputy Academic Registrar in promoting a
collaboration among divisions, supporting the highest quality
service and day-to-day operations.
4. To assist in planning and implementing practices that
continuously improve the services and work provided by the office
of the Academic Registrar including course registration, academic
record keeping, records privacy, transfer credit evaluation,
curriculum management, transcript services, academic
calendars, advisory support and degree requirement tracking,
reporting, graduation certification, commencement and other
essential academic service functions.
5. To assist in interpreting and enforcing academic rules and
regulations of Kyambogo University.
6. To assist in enforcing policies and procedures related to student
data and records residing in the student information system and
linked systems.
7. To assist the Deputy Registrar in organizing meetings and followups of the decision of the University Senate Committees and
working groups.
8. To assist in managing specific portions of commencement
operations.
9. To supervise and appraise lower level staff.
10. To perform any other duties assigned by the Deputy Academic
Registrar.
KEY OUTPUTS
a) Post- Graduate/Undergraduate examination timetables are
prepared and issued in time
b) Support to preparation and implementation of annual workplan
and budgets provided
c) Set and moderate Post-Graduate/undergraduate examination
papers are receiving for typesetting, printing, packing and
issuing.
d) Conduct and administration of undergraduate examinations is
monitored.
e) Teaching of approved and accredited undergraduate academic
programmes monitored.
f) Well-coordinated and administered examinations, marking of
post-graduate and undergraduate examinations scripts and
processing of examination results monitor.
g) Internal and external examiners organized and monitored.
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h) Presentation to Senate Committees of undergraduate
examination results organized and coordinated.
i) Meetings of Senate and its Committees effectively organized and
coordinated.
j) Decisions of Senate and its Committees properly compiled and
communicated and implementation monitored
k) Academic ceremonies effectively and efficiently coordinated and
certificates and transcripts produced and distributed in time.
l) Adequate and safe custody of Certificates before their distribution
provided
m) Reports on admission, registration, teaching, examination and
graduation compiled and written
n) Examinations time table prepared.
o) Examination papers compiled and administered.
p) Examination cards issued.
q) Examination regulations enforced
r) Examination results secured and properly kept
s) Academic transcripts prepared and issued.
t) Academic transcripts verified and certified
u) Implementation of decisions relevant to the conduct of
examinations monitored.
v) Lower level staff supervised and appraised.
PERSON SPECIFICATION
(a) Qualifications
(i) Must possess a Masters’ degree in any of the following fields
from a recognized University/Institution; Education or
Educational Planning and Management or Human
Resources Management or Public Administration and
Management or Management Studies or Organizational
Psychology or Business Administration (Management
Option).
(ii) Must possess a Bachelor’s Degree in any of the following
fields from a recognized awarding University/Institution;
Education or Arts with Education or Science with Education
or 1st Degree with Post Graduate Diploma in Education.
(b) Competencies
(i) Good interpersonal and effective communication skills.
(ii) High level of integrity.
(iii) Computer Literate.
(iv) Fluent in English language.
(c) Experience
Must have a minimum working experience of six (6) years in
Administration, three (3) of which must have been served at the
level of Assistant Registrar or equivalent level in a University or
a reputable higher education institution.
(d) Age limit;
Should be below the age of 55 years at the time of application.

5. JOB TITLE: SENIOR ASSISTANT SECRETARY (Re-advertised)
Salary Scale M5
Responsible to: Deputy University Secretary
Responsible for: Assistant Secretaries

PURPOSE OF THE JOB
To provide efficient, effective and timely secretariat services to the Council and
its committees.

DUTIES AND RESPONSIBILITIES
1. To liaise with the Deputy University Secretary on all matters relating to
Council meetings and meetings of the Committees.
2. To make arrangements for the Council meetings and its Committees.
3. To prepare Minutes and decisions of Council and Committee.
4. To follow up actions on the decisions made by the Council and its
committees to ensure their implementation.
5. To file and update record of minutes of Council and its Committee.
6. To assist in monitoring, evaluating and reporting on the performance of
outsourced administrative service providers to the University.
7. To perform any other Officer duties assigned by the Deputy University
Secretary.
KEY OUTPUTS
1. Arrangements for the Council meetings and Committees made.
2. Minutes and decisions of Council and Committees prepared.
3. Effective implementation of the decisions made by Council and its
Committees monitored.
4. Council minutes filed, secured and stored.
5. Performance of outsourced administrative service providers monitored
and reported on.
PERSON SPECIFICATION
a) Qualifications
i. Should have a Master’s degree in any of the following fields: Public
Policy, Public Administration and Management, Business
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Administration, Human Resources Management, and Development
Studies from a recognised awarding University/Institution.
ii. Should have a Bachelor’s degree in relevant Arts/Social Sciences or
Humanities Discipline or Law from a recognised awarding
University/Institution.
iii. Should possess Administrative Officer’s Law Course Certificate
b) Competences
i) Should be a person of high integrity.
ii) Should have good interpersonal negotiations and committee skills.
iii) Should be computer literate.
c) Working experience
Should have at least six (6) years’ working experience in administration
in a recognized organization / institution, three (3) of which must have
been served at the level of Assistant Secretary in Public University or
an equivalent level from a reputable Institution.
d) Age Limit
Should be below the age of 55 years at the time of application.

6. JOB TITLE: SENIOR COUNSELLOR
Salary Scale: M5
Responsible to: Dean of Students
Responsible for: Counsellors

PURPOSE OF THE JOB
To coordinate the provision of counseling and guidance services to the
students and members of staff.

DUTIES AND RESPONSIBILITIES
1. To coordinate the planning and development of appropriate programs,
strategies and activities for counselling and guidance at the University.
2. To counsel and guide staff and students to resolve their problems of
any nature.
3. To provide competent advice to students on their careers.
4. To compile and maintain a record of useful information on guidance
and counseling services and make it available to the clients.
5. To support the Dean of Students, the Medical Officer, the Wardens and
other University department organs in the day-to-day care of staff and
students as the cases may require.
6. To coordinate the development and dissemination of guidelines on
counseling and guidance services.
7. To organize and conduct counselling and guidance training programs
and mentorship
8. To refer clients to other specialized service entities found appropriate.
9. To perform other duties assigned by the Dean of Students
KEY OUTPUTS
a) Programs, strategies and actuals planned and implemented
b) Staff and students assisted in resolving their problems.
c) Career advice given to students.
d) Useful information on guidance and counseling compiled and
maintained.
e) Information gathered from other career guidance and counseling
organizations/departments.
f) Seminars on guidance and counseling organized for staff and students.

PERSON SPECIFICATION
a) Qualifications
i. Should have a minimum of Master’s Degree in the field of Guidance
and Counseling or its equivalent from a recognized awarding
University / Institution.
ii. Should have a Bachelor’s Degree in Guidance & Counseling or its
equivalent from a recognized awarding University / Institution.
b) Competencies
i. Should have good interpersonal relations.
ii. Should have skills in handling students’ problems and welfare.
iii. Should be mature person with positive attitude towards people.
iv. Should possess high supervision and coordination skills.
c) Working experience
Should have at least six (6) years’ working experience, three (3) of which
must have been at level of Counsellor in University administration or
higher Institution preferably in students’ welfare.
d) Age limit;
Should be below the age of 55 years at the time of application.

7. JOB TITLE: ASSISTANT INTERNAL AUDITOR (1 Vacancy)
Salary Scale: M7
Page 24 of 33
Responsible to: Internal Auditor
Responsible for: Audit Assistant

PURPOSE OF THE JOB
To support Audit exercises and reviews as per plan.
DUTIES AND RESPONSIBLITIES
1. To confirm completeness of documentations.
2. To perform arithmetical accuracy tests.
3. To participate in stock taking.
4. To carryout audit reviews.
KEY OUTPUTS
a) Draft audit working papers made.
b) Initial draft of Internal Audit reports written.
c) Stock verified.
d) Audit reviews carried out.
PERSON SPECIFICATION
(i) Bachelor’s degree in Commerce, Accounting, Finance, Business
Administration, Business Studies, (Accounting option) or
equivalent.
(ii) A professional qualification such as ACCA, CPA, CIMA or CIA is
an added advantage.
(iii) Computer Literacy especially in Audit packages.
(iv) Good interpersonal and communication skills.
(v) High level of integrity.

8. JOB TITLE: LABORATORY TECHNOLOGIST (Re-advertised)
Salary Scale: M7
Responsible to: Director Health Services
Responsible for: Laboratory Technician
Laboratory Assistant

PURPOSE OF THE JOB
To manage the Medical centre laboratory services and carry out specialized
analysis for disease diagnosis, treatment, prevention and control of
epidemics, and research.
KEY FUNCTIONS
1. To plan and budget for laboratory services in the medical centre.
2. To participate in investigations of epidemic disease outbreaks.
3. To participate in collection, handling, and analyzing specimens brought
for investigation in the laboratory.
4. To carryout laboratory analysis, interpreting results and submitting
reports to the clinicians.
5. To requisition and account for laboratory equipment, materials.
6. To compile and submit reports to the Director Health Service.
KEY OUTPUTS
1. Planning and budgeting for laboratory activities carried out.
2. Laboratory investigations for the identification of epidemic disease
outbreaks carried out.
3. Laboratory test results and treatment harmonized.
4. Clinical staff advised on proper collection, handling and transportation
of specimen.
5. Laboratory equipment, materials and other resources requisitioned for,
kept securely and accounted for.
6. Laboratory data compiled, analyzed and stored.
7. Appropriate disposal of laboratory wastes done.
8. Reports compiled and submitted.
PERSON SPECIFICATION
i. Should have Bachelor’s degree in Laboratory Technology.
ii. Should have at least worked for three years as a Laboratory
Technologist.
iii. Should have proven integrity.
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iv. Ability to supervise and enforce compliance to quality and standard
operating procedures.
v. Good communication and interpersonal skills.
vi. Planning and budgeting skills
vii. Computer literacy

9. JOB TITLE: DRIVER (ORDINARY UNIVERSITY VEHICLES – 2, BUS2, TRACTOR-1& TRICYCLE-1) – Re-advertised.
Salary Scale: M15
Responsible to: Transport Officer
Responsible for: Turn Man

PURPOSE OF THE JOB
To drive and maintain office vehicle.
KEY FUNCTIONS
1. To drive University vehicles as instructed by the Transport Officer.
2. To record the movement of the vehicle in the log book.
3. To keep the vehicle clean and in a sound working state.
4. To be responsible for vehicle while on duty.
5. To monitor the mechanical condition of the vehicle and report any
faults/defects to ensure that it is maintained in a good working
condition.
6. To report the vehicle’s servicing in time.
7. To perform any other official duties as assigned by the supervisor.
KEY OUTPUTS
1. Vehicles driven as per given instructions.
2. Vehicle movement recorded in the log book.
3. Vehicles cleaned.
4. Mechanical condition of Vehicles monitored and faults/defects reported
for timely maintenance.
5. Vehicle routine servicing reported in time.
PERSON’S SPECIFICATIONS
i. ‘O’ Level Certificate with credit in English and Math or its equivalent.
ii. Valid Driving License/ Permit with relevant classes.
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iii. A Certificate of Competence issued by Chief Mechanical Engineer,
Ministry of Works and Transport.
iv. A Certificate in Defensive driving will be an added advantage.
v. Knowledge and skills in motor vehicle mechanics will be an added
advantage.
vi. Should have five years driving experience.
vii. Fluent in English language
viii. Good interpersonal skills

HOW TO APPLY FOR THE POSITION

1. Interested persons who meet the minimum requirements should
submit their applications together with the following:
(a) A detailed and up-to-date Curriculum Vitae.
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(b) Certified copies of academic transcripts, certificates, professional
qualifications and appointment letters.
(c) Names and addresses of three referees.
(d) Copies of National Identity Card, birth certificate or copies of relevant
pages of the passport indicating the applicant’s date of birth.
2. Sealed application should be sent to the address below not later than
17th July 2020, 5:00pm East African Time.

Director Human Resources
Kyambogo University
Second Floor, Administration Block (Records Office)
P.O. Box 1,
Kyambogo, Kampala
Uganda
Tel: +256 414 286 452
NOTE
1. Only short listed candidates shall be contacted for interviews
2. Applicants who shall not hear from Kyambogo University upon
completion of the selection exercise should consider themselves as
unsuccessful.
Kyambogo University is an Equal Opportunity Employer

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